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DDO-Wise Treasury Status Details

Under Treasury rule, there shall be a Treasury in every district which shall be in general charge of the collector, who may entrust the immediate executive control to a treasury officer. The collector and the Treasury Officer shall be responsible for the proper observance of procedures prescribed under the rules and for punctual submission of all returns. As per G.O. dated 6 June 1994, the Treasury Officer shall be responsible for grant wise control of budget. Online checking of the bills shall also be done to ensure correctness of 15 digit code, plan/ non plan, voted/ charged, consolidated fund/ contingency fund/ public account, budget etc. with the help of preloaded budget literature.

Money to be paid on account of government dues shall be tendered at the Banks and the sub treasuries accompanied by a chalan in triplicate. "Departmental Copy" and "Treasury Copy" of the chalan shall be sent to the treasury with daily accounts. The Treasury Officer shall send the "Departmental Copy" of chalan to the departmental officer on the next working day accompanied by a statement of chalan wise particulars of deposits. In case of Trade Tax receipt the chalans shall be tendered in four copies. Verification of Receipt: On application of the depositor, the Treasury Officer shall within three working days certify in writing whether the amount has actually been deposited or not.

Stock of cheque books shall be kept by the Treasury Officer. Cheque books on receipt shall be examined carefully and number of forms in each book shall be counted. All cheques shall be received by concerned Asst. Accountant/ Accountant who shall check it and note a payment order on its reverse and put his initials as a token of checking. The Accountant shall also check the balance in the account on line on computer. He shall then present the cheque before the Asst. Treasury officer. The Asst. Treasury Officer shall after satisfying himself shall put his initials under the payment order and present it before the Treasury Officer.

The Treasury Officer after satisfying himself shall pass the payment order or note his observations. The cheque shall be returned to the department within three days from the date of its receipt in the treasury. Cheques issued to the individuals shall be presented through the bank in which the individual has his account. The Treasury Officer shall verify the PLA pass books of the departments and return them to the drawing officers ordinarily the same day.

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